JOB POSTING #51: Collections Manager
NUMBER OF VACANCIES: 1
DEPARTMENT: Parks, Recreation, and Cultural Affairs
WORK LOCATION: Farmington Museum
HIRING RANGE: $18.8863 – $28.7924 Per Hour
PAY GRADE: J
DAYS WORKED: Monday through Friday
HOURS WORKED: 8:00 a.m. 5:00 p.m.
TYPE OF POSITION: Regular, Full-Time
APPLICATIONS WILL BE RECEIVED UNTIL: Friday, March 22, 2019
Resumes submitted without a City of Farmington application will not be considered in our job selection process.
Responsible for the preservation, documentation and management of over 8,000 objects in the Farmington Museum collection. Work involves acquisition, registration, cataloging, environmental control, loan processing, records computerization, storage maintenance, arrangement and description, handling requests for photographic reprints, and retrieving materials in response to research requests. Identifying and contacting potential donors, conferring with curator on donors.
Works under the direction of the Museum Director.
Responsible for the security of artifacts in museum collection and exhibit areas. Performs daily walk through of exhibit and storage areas to check for security issues including insect/pest presence, environmental concerns such as water leaks, and Administrative maintenance of areas.
Communicates finding with Museum Director and performs follow through if necessary work is to be performed.
Prepares facilities for upcoming traveling exhibits. Processes all necessary paperwork related to the exhibits such as condition report, damage reports, correspondence with lenders, storage paperwork, etc. Schedules volunteers to assist with set up of exhibit.
Works closely with in-house exhibits. Compiles lists for curator and staff of objects and photographs. Compiles historical information on collection objects or photographs for labels or brochures.
Process duplication requests from photo collection when required. Makes arrangements for reprints and enlargements and processes necessary paperwork for requests.
Works closely with the public in regard to requests for information. These requests may include research of local historical collection from newspapers, photographs, maps, etc.
Processes Collection objects on loan to outside entities. Assures adherence to approved procedures for check out of items. Processes proper paperwork.
Catalogues museum objects using specified process, i.e. cleaning, producing description, numbering object, photographing, processing identification tag, and ensuring proper storage of object.
Maintains a complete inventory of museum collection using computer database system.
Maintains computer history of collection including check out dates and by whom, return dates, condition of object, etc.
Prepares for special events such as exhibit openings, programs, etc.
Assists in training volunteers for the museum store, museum tours/programs and in the handling and cleaning of museum collection.
Performs various museum clerical duties including typing, computer data entry, answering telephone calls, scheduling museum programs, etc.
Required to perform shift work in a rotation of days, evenings, and nights including weekends and holidays.
Using excellent customer service skills, establishes and maintains effective working relationships with other employees, officials, and all members of the general public.
Operates a motor vehicle to assist in carrying out the business of the department and the City.
Attendance at work is an essential function of this position.
Helps greet visitors to the museum and directs their inquires to the appropriate area.
May serve on various community or employee committees as required and assigned.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
This position is subject to the City’s Drug and Alcohol Free Workplace Program. This includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return-to-duty testing, and follow-up testing.
Bachelor’s degree in history, museum science or related field and two (2) years experience in a museum setting, or any equivalent combination of education and experience.
Valid New Mexico driver’s license with acceptable driving record for the past three years or state of current residency.
Experience in museum education, environmental education and/or primary science curriculum required.
Knowledge of basic principles and methodology for museum education.
Must be available to work a varied work week to include weekends, evenings and holidays as required.
Ability to effectively communicate verbally and in writing. Must possess excellent grammar and composition capabilities.
Must possess a high degree of proficiency in public relations skills.
Ability to establish and maintain cooperative working relationships with co-workers, supervisors, other City personnel and the public.
Ability to follow verbal and or written instructions.
Ability to work under stress and handle stressful situations.
Ability to meet deadlines.
Ability to operate tools and equipment listed.
Extensive background checks required.
This position has the responsibility to participate in and comply with the City’s Environmental, Health, and Safety program.
TOOLS AND EQUIPMENT USED
Personal computer and applicable software packages such as Microsoft word, Excel, collections database, calculator, copy and fax machine, phone, motor vehicle, and various tools and hardware necessary for museum installation (including painting, hammering, drilling, etc.).
Conservation equipment such as hygro-thermograph and sling psychrometer.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
The employee is required to perform shift work in a rotation of days, evenings and nights including weekends and holidays.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee performs duties in a wide variety of settings including office, public galleries, outside plazas and trails, and classroom settings. The noise level in the work environment will vary accordingly.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V.