The GLBT Historical Society is a 501(c)3 nonprofit educational organization that collects, preserves, exhibits and makes accessible to the public materials and knowledge to support and promote understanding of LGBTQ history, culture and arts in all their diversity. Founded in 1985, we are recognized internationally as a leader in the field of LGBTQ public history.


The Managing Archivist (MA) helps to ensure that our growing organization will achieve the goals and objectives outlined in our Five Year Strategic Plan. The MA reports to the Executive Director and collaborates with all team members. The MA oversees the implementation and direction of the GLBT Historical Society’s archives and special collection policies and procedures. They recruit and oversee all staff, interns, and volunteers working directly with the Historical Society’s collections. They ensure that all archival programs strive for cultural inclusion and diversity.



  • Oversee updates of registration forms, reproduction fee schedules, and licensing agreements.
  • Provide research guidance and assistance to patrons.
  • Maintain reference schedule and calendar.

Grant Management

  • Manage archive and special collection grants and projects, and draft grant applications and reports.
  • Seek out possible funding sources that further existing or anticipated collection programs, such as digitization, survey/processing, and preservation.

Acquisitions/Collection Management

  • Manage collection acquisitions and collection development.
  • Develop, review, and uphold collections policy, integrating both research and exhibit needs.
  • Oversee policies and procedures for accessioning, cataloging, processing, and preservation activities, and help set priorities and evaluate outcomes in these areas.
  • Monitor physical condition of collections in all formats and media and address risks such as pests and mold, and oversee conservation work as necessary.
  • Create, review, and revise online collection records, including EAD finding aids, as needed.

Outreach and Other Programs

  • Facilitate public events that highlight the Historical Society’s collections.
  • Provide counsel and support to other Society programs.
  • Represent the GLBT Historical Society at archives related events or activities, including local, state, and national conferences.


  • Masters in Library and Information Science from an ALA accredited program strongly preferred.
  • Minimum three years professional experience managing archives and special collections.
  • Demonstrated experience applying efficient processing techniques in accessing, appraising, arranging, describing, and preserving archival collections of varying size and complexity.
  • Museum or registration experience desirable.
  • Experience supervising staff, interns, and volunteers, including providing feedback and evaluating outcomes.
  • Experience working with gender and sexual minorities, and other culturally diverse populations.
  • Interest in LGBTQ history.
  • Demonstrated experience applying archival standards and vocabularies, including EAD, DACS, and LCSH.
  • Knowledge of XML, Online Archive of California and collections management systems.
  • Understanding and ability to stay abreast of privacy, confidentiality, copyright, and use policies associated with archives and special collection materials.
  • Excellent oral and written communication skills, organizational skills, and time management skills.
  • Ability to lift, shift, and shelve boxes weighing up to 25 lbs.

The GLBT Historical Society values a passion for LGBTQ history and culture, humor, kindness and respect in interpersonal relationships, working hard and effectively, and a commitment to success.


This position is based at the organization’s offices in the mid-Market neighborhood of San Francisco. Salary $58,000-$62,000 DOE. Medical, dental, optical and vacation benefits are provided. The GLBT Historical Society is an equal opportunity employer that seeks to expand the diversity of its staff.


Please submit a resume, a cover letter describing your interest in and qualifications for the job, and 2-3 writing samples to terry (at) glbthistory.org. Subject line: Managing Archivist Application. No calls please. Thank you for your interest.


Applications requested by August 15, 2018. Start date negotiable. Position open until filled.

Job Type: Full-time

Salary: $58,000.00 to $62,000.00 /year


  • archives management: 3 years


  • Master’s