Museum of Contemporary Art North Miami
Position Description

The Registrar is responsible for a broad range of registration functions of which primary duties include the care, maintenance, and preservation of art works in the Permanent Collection and the performance of registration functions relative to temporary exhibitions including loan agreements, condition reports, insurance, transit arrangements and documentation. The Registrar develops and refines record keeping systems; establishes new records; develops and enforces protocol for storage, transport, and all movement of objects. The Registrar reports directly to the Exhibitions & Project Manager.

Exhibition Planning and Realization
• Prepares and distributes loan agreements
• Facilitates the shipment and transit of all exhibition objects
• Responsible for incoming and outgoing condition reporting
• Maintains Embark software to reflect all MOCA exhibitions and insurance coverage
• Supports curator and Exhibitions and Project Manager in the development of temporary and permanent collection exhibitions as needed
• Coordinates and clears rights and reproductions

Collection Management
• Maintains Embark collections management software, which includes: updated artist, donor, and object information; condition report and, if applicable, conservation history; appraisal or valuation; location record; id photos and, as needed, high resolution photos for reproductions.
• Secures on-site and off-site storage for the permanent collection as well as objects on loan
• Coordinates activity for the care of the collection with outside contractors including –but not limited to— conservators and photographers
• Prepares collection objects for use on the MOCA website, insuring the quality of the images and “tombstone” information is accurate
• Oversees the preparation of collection objects for display in well as in cameo exhibitions
• Contributes to the development of budgets for collection storage, conservation, documentation and presentation
• Receive, photograph, catalog, research, and prepare for display or storage all objects, photographs, archival documents, and library materials entering the museum’s collection. Manage all paper and digital documentation related to accessions, loans, transfers, and other collections-related transactions.
• Insures that the environmental conditions in the MOCA facility meet the standards of the American Alliance of Museums (AAM). Responsible for the monitoring of the storage and exhibition space in regards to temperature/ humidity, environmental hazards safety, cleanliness, and ongoing maintenance concerns.
Contributes to the Museum as a Whole
• In collaboration with the Exhibitions and Education Departments, supports programming related to current exhibitions and presentations from the permanent collection as needed
• Takes part in the implementation of the Museum’s Emergency Plan
• Monitor climate conditions to ensure that MOCA meet museum standards
• Contribute to the success of after-hours museum events (receptions, programs)
• Carries out other duties as assigned

Reports to Exhibitions & Project Manager
Supervises: Interns
Functional relationships: Within the Museum, all staff, but especially Building Manager, Preparator
External relationships: maintains ties to customs brokers, shipping companies, conservators, artists, photographers, fine arts storage companies, artists, galleries
Position: This is a full-time position requiring some evening and week assignments
• Bachelors of Art required, with coursework in Art or Art History preferred.
• A minimum of two years registration or collections management experience in a museum environment
• Extensive knowledge of AAM’s and ARC’s registration standards
• Excellent organization skills
• Strong verbal and writing abilities
• Ability to work well with others
• Sound judgment and diplomacy

• Embark Collections Management Software
• The Museum Systems (TMS)
• Zoho Projects
• Adobe Acrobat Pro
• MS Office Suite

Applicants: Please email a cover letter, resume and three references to [email protected] with subject REGISTRAR. No phone calls please.

About The Museum of Contemporary Art North Miami

The Museum of Contemporary Art North Miami began as the Center for Contemporary Art or COCA, which was founded in January 1981 as a 501(c)(3) non-profit institution and established through a City of North Miami ordinance. Featuring the work of local artists, COCA operated in a single gallery space in a modest municipal building.

Through the good offices of Congressman William Lehman (1913-2005), the City of North Miami was awarded $2.5 million grant from the federal agency for Housing and Urban Development (HUD) to create a center for contemporary art on municipal land in a prominent location in the heart of the city’s business district. Charles Gwathmey of Gwathmey-Siegel Architects New York, with local firm Gelabert-Navia, designed the 23,000-square-foot, award-winning facility which opened in 1996 and was renamed the Museum of Contemporary Art North Miami (MOCA) in 1997 to reflect its expanded mission. MOCA is jointly governed by the City of North Miami of which it is a department, and by Museum of Contemporary Art, Inc. (MOCA Inc.), a 501(c)(3) entity overseen by a Board of Trustees.

Even before new building opened, MOCA became a collecting institution at a time when no other museum in Miami-Dade County was assembling a collection that documented contemporary art. MOCA’s reputation for discerning curatorial vision immediately attracted the support of South Florida’s community leaders who have made pivotal donations to MOCA’s collection. Today, after an institutional reorganization concluded in 2015, the collection totals 500 works of art, including paintings, sculpture, works on paper, digital media, and mixed media installations created since 1955 by more than 250 artists. The collection belongs to the MOCA, Inc.

The Museum of Contemporary Art is known for its provocative exhibitions, for seeking a fresh approach in examining the art of our time, and for its commitment to innovative educational programs for audiences of all ages and backgrounds.

Through its collecting and exhibitions, MOCA has also played a leadership role in championing South Florida artists by providing first museum exhibitions to several who have since achieved international renown, including Hernan Bas, Teresita Fernandez and Mark Handforth, among others.